- PROCESSING OF CLAIMS FOR FIRST SALARY
Requirements:
- Duly approved appointment
- Oath of Office
- Statement of Assets, Liabilities and Net Worth
- Daily Time Record
- Certificate of Assumption
Fees: None
| Steps/Process | Duration | Persons Responsible | |
|---|---|---|---|
| 1 | Receiving of Disbursement Vouchers/Payrolls and underlying source documents. | 5 minutes | MA. PHOEBE N. RAMOS Administrative Assistant II MARIA ELENA BERIN Administrative Aide II |
| 2 | Determination of the validity, propriety and legality of the transaction. If found in order, proceed to the next step. Otherwise, proceed to Step 6. | 15 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 3 | Determination of the completeness of supporting documents. If found complete, proceed to the next step. Otherwise, proceed to Step 6. | 15 minutes | |
| 4 | Approval of the transaction | 10 minutes | LORD WINSTONE M. RIOS Municipal Accountant |
| 5 | Recording/posting of approved transactions to corresponding registries, journals and book of accounts | 10 minutes | DAISY S. QUILINO Casual Clerk JOMA A. MENDOZA Casual Clerk |
| 6 | Releasing of approved /return of non-complying transactions for correction or compliance of deficiency | 2 minutes | RICHIE MARIE I. MANABAT Administrative Aide II JECILE MARIE S. COLOSO Casual Clerk |
- PROCESSING OF CLAIMS FOR PROMOTIONS AND SALARY ADJUSTMENTS
Requirements:
- Duly approved appointment or Notice of Salary Adjustment
- Daily Time Record
- Certificate of Assumption
Fees: None
| Steps/Process | Duration | Persons Responsible | |
|---|---|---|---|
| 1 | Receiving of Disbursement Vouchers/Payrolls and underlying source documents. | 5 minutes | MA. PHOEBE N. RAMOS Administrative Assistant II MARIA ELENA BERIN Administrative Aide II |
| 2 | Determination of the validity, propriety and legality of the transaction. If found in order, proceed to the next step. Otherwise, proceed to Step 6. | 15 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 3 | Determination of the completeness of supporting documents. If found complete, proceed to the next step. Otherwise, proceed to Step 6. | 15 minutes | |
| 4 | Approval of the transaction | 10 minutes | LORD WINSTONE M. RIOS Municipal Accountant |
| 5 | Recording/posting of approved transactions to corresponding registries, journals and book of accounts | 10 minutes | DAISY S. QUILINO Casual Clerk JOMA A. MENDOZA Casual Clerk |
| 6 | Releasing of approved / return of non-complying transactions for correction or compliance of deficiency | 5 minutes | RICHIE MARIE I. MANABAT Administrative Aide II JECILE MARIE S. COLOSO Casual Clerk |
- PROCESSING OF CLAIMS FOR COMMUTATION OF LEAVE BENEFITS
Requirements:
- Approved application for leave
- Certification of available leave credits
- Clearance, if in excess of thirty days
- Medical Certificate, if sick leave or maternity leave
- Marriage contract for first maternity leave
Fees: None
| Steps/Process | Duration | Persons Responsible | |
|---|---|---|---|
| 1 | Receiving of Disbursement Vouchers/Payrolls and underlying source documents. | 5 minutes | MA. PHOEBE N. RAMOS Administrative Assistant II MARIA ELENA BERIN Administrative Aide II |
| 2 | Determination of the validity, propriety and legality of the transaction. If found in order, proceed to the next step. Otherwise, proceed to Step 6. | 15 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 3 | Determination of the completeness of supporting documents. If found complete, proceed to the next step. Otherwise, proceed to Step 6. | 15 minutes | |
| 4 | Approval of the transaction | 10 minutes | LORD WINSTONE M. RIOS Municipal Accountant |
| 5 | Recording/posting of approved transactions to corresponding registries, journals and book of accounts | 10 minutes | DAISY S. QUILINO Casual Clerk JOMA A. MENDOZA Casual Clerk |
| 6 | Releasing of approved / return of non-complying transactions for correction or compliance of deficiency | 5 minutes | RICHIE MARIE I. MANABAT Administrative Aide II JECILE MARIE S. COLOSO Casual Clerk |
- PROCESSING OF CLAIMS FOR TERMINAL LEAVE PAY
Requirements:
- Approved application for leave
- Complete service record
- Clearance from money, property and legal accountability
- Statement of Assets, Liabilities and Net Worth
- Copy of last appointment showing highest salary received
- Computation of money value of leave credits with attached Certification of total accumulated leave credits
Fees: None
| Steps/Process | Duration | Persons Responsible | |
|---|---|---|---|
| 1 | Receiving of Disbursement Vouchers/Payrolls and underlying source documents. | 5 minutes | MA. PHOEBE N. RAMOS Administrative Assistant II MARIA ELENA BERIN Administrative Aide II |
| 2 | Determination of the validity, propriety and legality of the transaction. If found in order, proceed to the next step. Otherwise, proceed to Step 6 | 15 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 3 | Determination of the completeness of supporting documents. If found complete, proceed to the next step. Otherwise, proceed to Step 6. | 15 minutes | |
| 4 | Approval of the transaction | 10 minutes | LORD WINSTONE M. RIOS Municipal Accountant |
| 5 | Recording/posting of approved transactions to corresponding registries, journals and book of accounts | 10 minutes | DAISY S. QUILINO Casual Clerk JOMA A. MENDOZA Casual Clerk |
| 6 | Releasing of approved / return of non-complying transactions for correction or compliance of deficiency | 5 minutes | RICHIE MARIE I. MANABAT Administrative Aide II JECILE MARIE S. COLOSO Casual Clerk |
- PROCESSING OF CLAIMS FOR TRAVEL EXPENSES (DOMESTIC)
Requirements:
- Approved Travel Order
- Approved Itinerary of Travel
- Certificate of Travel Completed
- Certificate of Appearance
- Tickets
- Receipts
- Communication/Invitation Letter
Fees: None
| Steps/Process | Duration | Persons Responsible | |
|---|---|---|---|
| 1 | Receiving of Disbursement Vouchers/Payrolls and underlying source documents. | 5 minutes | MA. PHOEBE N. RAMOS Administrative Assistant II MARIA ELENA BERIN Administrative Aide II |
| 2 | Determination of the validity, propriety and legality of the transaction. If found in order, proceed to the next step. Otherwise, proceed to Step 6. | 15 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 3 | Determination of the completeness of supporting documents. If found complete, proceed to the next step. Otherwise, proceed to Step 6. | 15 minutes | |
| 4 | Approval of the transaction | 10 minutes | LORD WINSTONE M. RIOS Municipal Accountant |
| 5 | Recording/posting of approved transactions to corresponding registries, journals and book of accounts | 10 minutes | DAISY S. QUILINO Casual Clerk JOMA A. MENDOZA Casual Clerk |
| 6 | Releasing of approved / return of non-complying transactions for correction or compliance of deficiency | 5 minutes | RICHIE MARIE I. MANABAT Administrative Aide II JECILE MARIE S. COLOSO Casual Clerk |
PROCESSING OF CLAIMS FOR OVERTIME SERVICES
Requirements:
- Daily Time Record
- Authority to render overtime services
- Accomplishment Report
Fees: None
| Steps/Process | Duration | Persons Responsible | |
|---|---|---|---|
| 1 | Receiving of Disbursement Vouchers/Payrolls and underlying source documents. | 5 minutes | MA. PHOEBE N. RAMOS Administrative Assistant II MARIA ELENA BERIN Administrative Aide II |
| 2 | Determination of the validity, propriety and legality of the transaction. If found in order, proceed to the next step. Otherwise, proceed to Step 6. | 15 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 3 | Determination of the completeness of supporting documents. If found complete, proceed to the next step. Otherwise, proceed to Step 6. | 15 minutes | |
| 4 | Approval of the transaction | 10 minutes | LORD WINSTONE M. RIOS Municipal Accountant |
| 5 | Recording/posting of approved transactions to corresponding registries, journals and book of accounts | 10 minutes | DAISY S. QUILINO Casual Clerk JOMA A. MENDOZA Casual Clerk |
| 6 | Releasing of approved / return of non-complying transactions for correction or compliance of deficiency | 5 minutes | RICHIE MARIE I. MANABAT Administrative Aide II JECILE MARIE S. COLOSO Casual Clerk |
ISSUANCE OF CERTIFICATION FOR PREMIUM CONTRIBUTIONS
Requirements:
- Duly accomplished Request Form
Fees: None
| Steps/Process | Duration | Persons Responsible | |
|---|---|---|---|
| 1 | Receiving of duly accomplished request form | 5 minutes | MA. PHOEBE N. RAMOS Administrative Assistant II MARIA ELENA BERIN Administrative Aide II |
| 2 | Transmittal/endorsement of the duly accomplished request form to concerned section | 5 minutes | |
| 3 | Assessment on the propriety of the request, as well as, the time and manpower necessary to accomplish the requested data | 5 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 4 | Gathering of pertinent data and consolidating it according to prescribed format | 1-3 days | DAISY S. QUILINO JOMA A. MENDOZA JECILE MARIE S. COLOSO Casual Clerks |
| 5 | Review of the duly accomplished certification | 15 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 6 | Approval of the duly accomplished certification | 5 minutes | LORD WINSTONE M. RIOS Municipal Accountant |
| 7 | Releasing of duly approved certifications | 5 minutes | RICHIE MARIE I. MANABAT Administrative Aide II JECILE MARIE S. COLOSO Casual Clerk |
- ISSUANCE OF CERTIFICATION FOR LOAN PAYMENTS
Requirements:
- Duly accomplished Request Form
Fees: None
| Steps/Process | Duration | Persons Responsible | |
|---|---|---|---|
| 1 | Receiving of duly accomplished request form | 5 minutes | MA. PHOEBE N. RAMOS Administrative Assistant II MARIA ELENA BERIN Administrative Aide II |
| 2 | Transmittal/endorsement to concerned section | 5 minutes | |
| 3 | Assessment on the propriety of the request, as well as, the time and manpower necessary to accomplish the requested data | 5 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 4 | Gathering of pertinent data and consolidating it according to prescribed format | 1-3 days | DAISY S. QUILINO JOMA A. MENDOZA JECILE MARIE S. COLOSO Casual Clerks |
| 5 | Review of the duly accomplished certification | 15 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 6 | Approval of the duly accomplished certification | 5 minutes | LORD WINSTONE M. RIOS Municipal Accountant |
| 7 | Releasing of duly approved certifications | 5 minutes | RICHIE MARIE I. MANABAT Administrative Aide II JECILE MARIE S. COLOSO Casual Clerk |
- ISSUANCE OF CERTIFICATION FOR WITHHOLDING TAXES AND REMITTANCES
Requirements:
- Duly accomplished Request Form
Fees: None
| Steps/Process | Duration | Persons Responsible | |
|---|---|---|---|
| 1 | Receiving of duly accomplished request form | 5 minutes | MA. PHOEBE N. RAMOS Administrative Assistant II MARIA ELENA BERIN Administrative Aide II |
| 2 | Transmittal/endorsement to concerned section | 5 minutes | |
| 3 | Assessment on the propriety of the request, as well as, the time and manpower necessary to accomplish the requested data | 5 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 4 | Gathering of pertinent data and consolidating it according to prescribed format | 1-3 days | DAISY S. QUILINO JOMA A. MENDOZA JECILE MARIE S. COLOSO Casual Clerks |
| 5 | Review of the duly accomplished certification | 15 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 6 | Approval of the duly accomplished certification | 5 minutes | LORD WINSTONE M. RIOS Municipal Accountant |
| 7 | Releasing of duly approved certifications | 5 minutes | RICHIE MARIE I. MANABAT Administrative Aide II JECILE MARIE S. COLOSO Casual Clerk |
- ISSUANCE OF CERTIFICATION FOR PAYROLL NET PAY
Requirements:
- Duly accomplished Request Form
- Certified machine copy of latest payroll (1 month)
Fees: None
| Steps/Process | Duration | Persons Responsible | |
|---|---|---|---|
| 1 | Receiving of duly accomplished request form | 5 minutes | MA. PHOEBE N. RAMOS Administrative Assistant II MARIA ELENA BERIN Administrative Aide II |
| 2 | Transmittal/endorsement to concerned section | 5 minutes | |
| 3 | Assessment on the propriety of the request, as well as, the time and manpower necessary to accomplish the requested data | 5 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 4 | Gathering of pertinent data and consolidating it according to prescribed format | 1-3 days | DAISY S. QUILINO JOMA A. MENDOZA JECILE MARIE S. COLOSO Casual Clerks |
| 5 | Review of the duly accomplished certification | 15 minutes | JOSEFINA S. DUBAL Administrative Officer IV AGNES C. MANZAN Administrative Assistant II |
| 6 | Approval of the duly accomplished certification | 5 minutes | LORD WINSTONE M. RIOS Municipal Accountant |
| 7 | Releasing of duly approved certifications | 5 minutes | RICHIE MARIE I. MANABAT Administrative Aide II JECILE MARIE S. COLOSO Casual Clerk |